Describe the range and quantities
List the garment categories and number of styles, then identify the estimated quantity for each style. Include the planned colours and size range. If the quantity is still being decided, explain the intended range so the enquiry can be assessed with that uncertainty visible.
State the requested delivery date or selling period and the destination market. Make it clear whether you need design development, pattern making, sampling, production from an existing specification or private label work. This establishes the service scope before individual costs and timing are discussed.
Include the available technical details
Attach the technical pack, drawings or garment photographs. For each style, include available measurements, fabric composition and weight, closures, lining and seam details. Label the files with the style code and version so the information stays connected to the correct garment.
If the design is still being developed, describe the intended silhouette, fit and material behaviour. Identify the decisions that need support. A clear question about the neckline, garment balance or construction is more useful than filling a missing specification with an unconfirmed value.
Add branding and packing requirements
Provide approved label artwork, dimensions and placement information where available. Include requirements for care information, size labels, hangtags and garment artwork. Identify anything that must be reviewed on the sample, and keep pending files separate from those already approved.
Describe how the garments should be identified and packed, including any individual packaging and carton information required for the order. Add the inspection or testing requirements that need to be considered with the quotation. These details affect the scope and should accompany the garment brief.
Make the quotation questions clear
State which decisions you need from the enquiry: development scope, sample terms, material options, minimum quantities or a production quotation. Ask which materials, branding items, packing requirements and delivery arrangements are included in the proposed terms.
Keep the supplier’s response with the same version of the brief. When a quantity, material or design detail changes, identify the revision so its effect can be assessed. A consistent record makes it easier to compare proposals on the same basis and to confirm the order that will move into production.
Send YA QIAN your manufacturing brief to discuss the development and production requirements for your womenswear collection.
